ClairvoxAI brings AI voice agents for healthcare to hospitals, clinics and diagnostic centers. Your AI receptionist answers patient questions and books, reschedules or cancels appointments over phone calls and WhatsApp, in Hindi and English.
Winter Family Clinic
After-hours · Caller: Taylor R.
AI Agent Activity
The Problem
Front desks are overwhelmed. Patients hit voicemail, call a competitor, or simply give up on care.
Manual reminders don't scale. Every empty slot is lost revenue and a patient who needed care but didn't get it.
Your team is buried in scheduling, intake, insurance questions, and follow-ups, instead of focusing on patients in the room.
The Solution
Step 1
Picks up every inbound call and WhatsApp message the moment it lands, 24/7. No more voicemail, no missed patients, no after-hours gap.
Step 2
Reads live availability from your scheduling system and books, reschedules, and cancels in real time, over call or WhatsApp. Verifies insurance and confirms in-network status on the call.
Step 3
Captures symptoms, reason for visit, demographics, and intake forms before the patient arrives. Routes urgent cases to the right team instantly.
Step 4
Sends reminders, runs recall calls, checks in post-visit, supports adherence, and syncs every outcome back to your EHR.
Outcomes
100%
Answer rate
Across calls, texts, and chat. Roughly 25% more than most front desks today.
+18%
More appointments booked
An average of 3 more booked visits per location, per day.
95%
Lower patient wait times
Higher NPS, better reviews, happier patients and staff.
Hear It In Action
ClairvoxAI Agent
Hi, this is Vox from Winter Family Clinic. How can I help you today?Taylor
Hi, I think I need to see a dermatologist. I've had a rash for about a week and it's not getting better.ClairvoxAI Agent
I'm sorry to hear that. I can get you in with Dr. Patel, our dermatology lead. Can I grab your full name and date of birth first?Taylor
Sure, Taylor Rivera, March 14, 1991.ClairvoxAI Agent
Thanks Taylor. I see you're covered by BlueCross PPO, and we're in-network. I have Tuesday at 10:40 AM or Wednesday at 4:15 PM. Which works better?Taylor
Tuesday morning is great.ClairvoxAI Agent
Booked. You'll get a confirmation text shortly with intake forms. If the rash spreads or you develop a fever before then, call us right back and we'll route you to urgent care.Every ClairvoxAI patient call generates a briefing like this, pushed straight to your EHR.
Post-Call Intelligence
Categorises every call by intent: new booking, reschedule, refill, billing, symptom triage, post-visit question. Stop guessing what's driving call volume.
Track conversion from call to booked visit, no-show rates by provider and time slot, and which reminder cadence actually fills the schedule.
Flags urgent symptoms in real time and escalates to a human clinician, with full transcript and triage notes attached.
Aggregates feedback, friction points, and unmet demand (services, hours, languages) ranked by missed visits and revenue impact.
Forward your main line or after-hours line. The agent is answering in days, not quarters. No rip-and-replace.
Detects the patient's language and switches mid-call. Meets patients where they are.
Tune intake questions, escalation rules, hours, providers, and scripts without an ML team or a long onboarding cycle.
Encrypted recordings and transcripts, role-based access, full audit trail.
Hard rules for red-flag symptoms with instant warm transfer or callback queue for your on-call team.
Bookings, intake, and call notes write back into your EHR or scheduling system, so staff never re-key data.
Seamlessly integrates with leading EHRs, practice management systems, and patient communication stacks. No rip-and-replace.
One AI front desk across every clinic. Consistent patient experience, no staffing crunch.
High call volume, clinical safety routing, and intake done before the patient walks in.
Higher answer rates, fewer no-shows, cleaner intake, less staff overtime.
See it in action. Book a 30 min demo tailored to your specialty and EHR.